BuiltNotes records your client meetings, summarizes what matters, and gives both you and your client one place to track every decision, every change order, and every dollar — so nothing gets lost, nothing gets disputed, and your remodeling projects run smoother.
Your client remembers the meeting differently than you do. Without documentation, you either eat the cost to keep the peace or have a fight that damages the relationship. Either way, you lose.
Emails, texts, voicemails, photos buried in threads. Something always slips. The client feels ignored, the project stalls, and you're scrambling to catch up. There's no one place where everything lives.
The client approved every change but never saw the running total. Now they're staring at a number $40,000 higher than expected and blaming you. One bad review costs you the next three jobs.
BuiltNotes records every client meeting and turns it into a summary of what was discussed, decided, and what affects cost. If a client says "you never told me that," the record is right there.
One dashboard shows every item across every project that needs your attention. No more scanning 40 email threads across 15 jobs. You spend less time on communication and more time building.
Your client sees three things: what's decided, what needs their input, and what you're working on. Budget and timeline update in real time. Fewer interruptions for you, a calmer client.
Both sides see the running total and timeline, updating as decisions are made. When the final invoice matches what they've been watching, there's no surprise and no argument. Your margin stays protected.
We communicate here so you don't have to keep track of everything. Every meeting gets recorded and summarized. Every decision gets logged. You can see your budget update in real time. Remodeling can be chaos — this collapses it to just a few things you need to pay attention to.
When your client hears that, they immediately think: this is the most organized contractor I've ever talked to. That reputation wins referrals, repeat business, and clients who value professionalism over price.
In person, on the phone, or on video — hit record. Works offline on job sites with no cell service. If it was discussed, it was captured.
BuiltNotes identifies decisions, flags items that affect cost or timeline, and organizes everything. A couple minutes of review replaces an hour of note-taking.
Add what the change costs, how it affects the timeline, and what the options are. You control what gets shared. Your client sees a polished summary with real numbers.
They open a free app and see what's decided, what needs their input, and where the budget stands. No digging through emails. No wondering what's happening. No surprises.
Pay for what you use. Small operators pay less. High-volume firms get an unlimited ceiling. Your clients always access BuiltNotes for free.
Running more than one job on the Base plan? Each additional active project gets the full BuiltNotes experience. Projects only count when they have activity — completed or paused jobs drop off automatically.
| Your Business | Active Projects | Monthly | Annual |
|---|---|---|---|
| Solo remodeler, 1 job | 1 | $79/mo | $749/yr |
| Solo, 3 concurrent jobs | 3 | $117/mo | $1,109/yr |
| Small crew, 6 jobs | 6 | $174/mo | $1,649/yr |
| Mid-size firm, 10 jobs | 10 | $250/mo | $2,369/yr |
| High-volume, 10+ jobs | Unlimited | $249/mo | $2,249/yr |
We're onboarding contractors now. Leave your info and we'll set you up.